Due Dates 

All invoices need to be received by accounts, or entered into Asana, no later than COB Friday, for any chance of being paid the following week, depending on Due Date.   If the invoice is not received by this cut-off, it will be paid in the next payment cycle.

We endeavour to pay a week in advance, i.e. each Thursday, we pay those invoices that fall due up to, and including, the Wednesday of the following week.

Where possible, please provide enough details of the job on the invoice so that we can correctly record the work completed. E.g. “Fixed leak” doesn’t really help us.

If the job covers a number of different tasks, please use separate lines on the invoice. Sometimes, costs will need to be allocated to different GL accounts, so having the detail, helps for tax compliance.

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Yardi isn’t like Xero, MYOB, etc. where the invoice automatically gets processed. It is still a very manual task

For the business as a whole, Juvi has to process, on average, 2,250 invoices each month, which is approx. 112 invoices PER DAY to manage.

This gives her around 6 minutes to process an invoice, let alone doing any other work. Processing can typically take 2-5 minutes per invoice. MORE if there are queries or no PO, or less if it’s processed into Asana and has a PO. 


Payment runs are done each Thursday morning.  Remittances are then sent once payments have been processed.